Unitarian Universalist Church at Washington Crossing

The Communications Committee is responsible for coordinating bulletin boards. These guidelines are to assist the people who are responsible for maintaining the bulletin board for their individual committee, circle, task force.

Bulletin boards are used for three purposes:
•    To communicate within the congregation
•    To tell visitors who come into our building something about what this congregation does, within the church and in the community.
•    To provide a place to share information that is of use or interest for people.

1.    Are there any guidelines for those who take care of the bulletin boards?
•    It’s all about appearance, relevancy and timeliness. To help provide consistency and an attractive appearance to the many boards, Sallie Dunner produces titles for each of the boards. If a new one is needed, please contact the Communications Committee Chair.
•    If you want people to stop and read the boards, it is important that the boards be current and that materials are posted in a way that people can read or access the information easily. You may want to attach brochure holders to the board for handouts.
•    With some exceptions, things probably should not be posted for more than 3-4 weeks without being updated or removed. Otherwise people will stop checking the board after a while.
•    Please initial and date an item when you post it. That will serve as a reminder for you.

2. Who is responsible for the bulletin boards?
•    The Communications Committee is responsible for the oversight of bulletin boards. The Office Administrator monitors the Lobby bulletin board and the Community Bulletin Boards in the lower hallway.
•    Committee chairs or their designees are responsible for keeping the boards neat and current.
•    Please note on your board whom people should contact if they have questions or want to post something on that board.

3. How will people know there is something new on your bulletin board or be alerted to a storyboard in the Crossings Room and later in the lobby?
•    You may make a request for a Bulletin Board Alert to be placed in Crossings II that includes references to, or updates about, the bulletin board displays. If you have updated yours with new information, or there is something special you want to highlight, please give that information to the Office Administrator on the form we use for submitting information for Crossings II. Be sure to note that this is for the Bulletin Board Alert section.
•    You may want to also alert people to a specific storyboard you have prepared for the Crossings Room during the social hour. Then, during the week, when there is more room in the lobby, you are encouraged to bring those storyboards into the lobby for all to see as they come into the building during the week.

Reminder: On Sunday we try to keep the lobby as open as possible. This helps to:
•    Reduce congestion and improve the traffic flow.
•    Make it easier to get to the wheelchairs and defibrillator.
•    Provide a safe unencumbered passage for the children when they leave the service for classes and in case it is necessary for us to evacuate the sanctuary because of an emergency.

4. Ongoing evaluation
A great deal of time and planning by many people went into this particular component of how we communicate UUCWC happenings and news. We hope these boards will meet the needs of the committees, chairs of activities/events, and the congregation. Please review these guidelines with your committee, task force, or circle. Ideas and suggestions for continuing to improve how we share information are always welcomed.

Lobby Bulletin Boards

The Office Manager and the Communications Committee monitor these boards, which include:

•    Sign-up sheets for everything: participating in the service and donating flowers; enrolling in programs, courses, events and trips described in posted fliers, and signing up to help with events for which helpers are needed. Exception: Adult RE/Enrichment now has its own board in the main hallway upstairs to accommodate all of their course descriptions and sign-up sheets.
•    A section for photos of new members.
•    General announcements and upcoming events.
•    During the summer months, a Crossings II bulletin board in the lobby, as we do not publish that insert during the summer.

If you have any questions or concerns, please contact Mike Dalzell, chair, Communications Committee.

(rev.-7/08 jbs)